(NEW) How to set up Automatic Replies

Information

Automatic replies (also known as "away messages" are sent to people that email you during a certain period. They can be used to let others know when you will be out of the office. 

Instructions

Click on one of the choices below to view the contents.

New Outlook for Windows
  1. ​​​​​​Click the settings icon in the top right.
  2. Click Accounts.
  3. Click Automatic Replies.
  4. Toggle on the toggle next to "Turn on automatic replies".
  5. If you wish to send replies during a certain time, check the box next to "Send replies only during a time period". 
    • Select your Start time and End time.
  6. Type your automatic reply and then hit save. 
Legacy Outlook for Windows
  1. Click File.
  2. Click Automatic Replies.
  3. Click the button next to send automatic replies.
  4. Check the box next to Only send during this time range.
  5. Choose your desired date and time range.
  6. In the box that reads "Inside My Organization", enter the message you would like to be your automatic reply. 
  7. Click Outside My Organization.
  8. Enter the message you would like to be your automatic reply. 
  9. Click OK.
Outlook for Mac
  1. In the toolbar at the top of the screen, click the Automatic Replies... button.
  2. Check the box next to Send automatic replies...
  3. Check the box next to Send replies only during this time period.
  4. Choose your desired date and time range.
  5. In the box that reads "Reply once to senders within my organization", enter the message you would like to be your automatic reply. 
  6. In the box that reads "Reply once to senders outside my organization", enter the message you would like to be your automatic reply. 
  7. Click OK.
Web Mail
  1. On the top right of the screen, click the Settings button (the button that looks like a cog).
  2. In the second tab in the box that appears, click the Automatic replies button. 
  3. Click the button next to Turn on automatic replies.
  4. Check the box that says Send replies only during a time period.
  5. Choose your desired date and time range.
  6. In the box that reads "Send automatic replies inside your organization", enter the message you would like to be your automatic reply. 
  7. Ensure the box next to Send replies outside your organization is checked.
  8. Either copy the message you typed previously, or type a new message for outside contacts.
  9. Click Save.
New Outlook for Mac
  1. In the toolbar click Tools.
  2. Click automatic replies. 
  3. Check the box next to "Send automatic replies for account "your SLU email address" .
  4. If you wish to send replies during a certain time, check the box next to "Send replies only during a time period". 
    • Select your Start time and End time.
  5. Type your automatic reply and then click OK. 

 

Details

Article ID: 157134
Created
Fri 7/21/23 3:42 PM
Modified
Tue 2/27/24 4:05 PM