Sakai to Canvas Migration Information

Overview

Sakai has been the LMS at St. Lawrence for over a decade now which means it has been used by nearly all our faculty to host their course content, communication, and assessments each semester. The purpose of this page is to provide information on the various options to help make the upcoming transition to our new LMS platform, Canvas, as smooth as possible. Please take the time to review all the information below.

Migration

The information below will focus on migration, referring to: the process of moving content from Sakai to Canvas. Sakai and Canvas are two different systems, but with very similar core functionality. In most cases, the content can be imported to Canvas, but there will be some exceptions for certain tools in Sakai where there is not a counterpart in Canvas.

Planning for design

Although content can be brought over to Canvas, it is important for faculty to realize and plan accordingly for time spent to review, arrange, update dates, adjust settings, etc. within the Canvas environment prior to publishing for students.

Get Training

Based on experience with Sakai, some could likely figure out many of the tools in Canvas, but the most time-efficient path would be attending a training.

Through the summer, we will have various modes of training and support available:

  • In-person (Zoom-based) trainings will be conducted by Instructure (Canvas) training staff – dates TBA here: (link to training info)
  • Recordings of training sessions will be posted for those with conflicts (and for everyone as an ongoing resource for review).
  • Each faculty will be given a sandbox course site and will be enrolled in “Growing with Canvas” a self-paced course, hosted within our Canvas environment, designed to help design your course and learn the tools.
  • As always, EdTech will be available for appointments and questions. We may not have every answer yet, but will get them - we are in this together!

Will I have to redo the courses I taught in Sakai all over again?

No, faculty with courses currently in Sakai will be given the opportunity to migrate one version of each course for a given semester. The current priority will be for course content required for Fall 2022 with content needed for future semesters done at a later date. 

What are the options for content migration?

Pretty simple,

  1. utilizing the directions below, you can choose to do it and then build your course.

  2. you can submit a request for IT to migrate content for you.

Note: Either option will require the instructor verify and update content.

What content will be migrated from Sakai to Canvas?

First, similar to copying a course in Sakai, only content created by the instructor will be copied. Student-created content such as assignment submissions, discussion posts, or quiz results will not be copied. The following outlines what to expect for tool compatibility:

Overview

If it was used, the Overview page can be migrated by IT to a Canvas page and set as the Canvas Front Page.

Assignments

Assignments will be migrated to Canvas Assignments. It should also be noted that Assignments in Canvas will actually represent ALL gradable work (including also Quizzes and Discussions). Canvas Assignments will also be used to create items in the gradebook. This is important to remember since it will look different from Sakai Assignments post migration. Due dates will be removed and Gradebook settings will need to be recreated.

Discussions

Sakai Discussion topics will be migrated to Canvas Discussions; however, Canvas does not have separate forum sections. Forums and Topics will both be included in Canvas Discussions.

Gradebook

Sakai Gradebook can be migrated to the Canvas Grades. Categories and weights moving from Sakai to Canvas are not configured in the Canvas Gradebook, and will need to be set up in the Canvas Assignments tool.

Lessons

Sakai Lessons will migrate to Canvas Modules. There are organizational differences between Sakai Lessons and Canvas Modules. If IT does the migration, we will organize the content in as close as possible to the order flow reflected in the source lesson pages. It will be particularly important for instructors to check over this content. Faculty electing to migrate content themselves using the steps outlined below, should not select lessons and should rebuild learning paths in modules.

Prerequisite/conditional release settings, checklists, and questions embedded directly in Lessons do not migrate to Canvas.

Resources

Sakai Resources will be migrated to Canvas Files. There are some important differences with Canvas Files:

  • Canvas Files is intended for site storage of files not for direct access by students. Faculty should add files to Modules for students to access.
  • Hyperlinks/URL’s stored in Sakai Resources do not work in Canvas Files. If IT does the migration, hyperlink/URLs will be pasted into a Canvas Module titled “Resource Links”. These links can be moved to other Modules or deleted as needed.
  • If Resource files were renamed with a display name in Sakai, the new name will not come over in Canvas only the original file name. IT will not rename these files and they will need to be manually renamed.

Test & Quizzes

Sakai Test & Quizzes can be migrated to Canvas Quizzes. The directions below will bring over quizzes, but settings for due dates/availability will need to set up for the new course. Attachments within Sakai Quizzes will not migrate over automatically. It is very important faculty preview ALL assessments using the Canvas student view to ensure it is ready to distribute to students.

Question Banks can be imported by IT, but Canvas does not currently have sub folders to organize question banks. Sub folder can be imported by IT but will need to renamed to include the name of the folder with the sub pool name. For example if the folder is named 'Exam 1' and then sub pools of '16.1' and '16.2', the new name will be 'Exam 1 - 16.1' and 'Exam 1 - 16.2' respectively.

There are certain question types that are not available in Canvas so it is critical that you check over all exams before distributing to students. The following are questions types that cannot be migrated:

  • Extended Matching
  • Calculated Question
  • Student Audio Response
  • Survey
  • Survey - Matrix of Choices
  • Numeric Response that include multiple range values

External Tools

The list of all external tools currently utilized in Sakai will be examined and integrated by IT for use in Canvas. Similar to Sakai, these tools can be added to the side navigation in the Canvas course for access.

Sakai Tools Not Migrated

The content below will not be migrated from Sakai to Canvas. If anything below is heavily used and you are concerned about losing it, please Contact Educational Technologies to discuss available options.

  • Announcements
  • Student created content and communications (files, grades, assignment submissions, etc.)
  • Attendance
  • Blogs
  • Chat Room
  • Drop box
  • PostEm
  • Sakai Rubrics
    • Canvas does have a robust Rubric tool, but grading parameters would need to be recreated with it.

Steps for Self-Migration 

Export Sakai Course Content

Although Canvas allows you to import Sakai content, you must first export a Common Cartridge file from Sakai.This will transfer content from Sakai Assignments, Forums, Test & Quizzes, and Resources, using the Lessons tool.

You do not need to have used the lessons tool previously to follow these steps: 

  1. Navigate to ANY “Lessons” page in your Sakai site you want to copy FROM.
    • If your site does not have the “Lessons” tool currently, add it to your site:
    • Go to “Site Info” left -> “Manage Tools” and check “Lessons” then click “Continue”.
  2. Go to ANY lessons page and click “More Tools”.
  3. Choose “Export CC”.
  4. Select “Use newest version of file (version 1.3), recommended for Canvas” option..
  5. If you had question pools this will include all the questions that you have added to “Pools” from all your courses (only do this once)
  6. Wait. The process may take some time, especially for large courses.
  7. Look in your “Downloads” folder on your own computer, you should see a file named "sakai-export.imscc"
  8. Since all courses will download with this file name; once downloaded, you should rename this file to e.g. "biol101.imscc”

Import Sakai Content to Canvas

Note: You can import Lesson content; however, the recommendation is for you to either rebuild these natively in Modules or put in a request for IT to assist with migrating you lesson pages.

  1. In Canvas, go to your course and click “Settings”
  2. Click “Import Content into this course” (in the right-hand column of options)
  3. For “Content Type”, choose “Common Cartridge 1.x Package”
  4. Choose the file that you exported from the Sakai lessons tool
    • Hopefully, you renamed it, but if you did not rename it, it will have a name similar to “sakai-export.imcc”
  5. The recommendation is to choose  “Select specific content” .
  6. Click “Import”
  7. Wait. This may take a while depending on the size of your course and how many files your course has stored.
  8. Under “Current Jobs” canvas will either indicate “Completed” or “Waiting for Select” (depending on whether you chose to import all content, or select specific content).
    • If you see “Waiting for Select” click “Select Content”, then place check marks next to the items you want to import.
    • If you see “Completed” Canvas may also show an “Issues” link.
    • You can click “Issues” to see what problems Canvas ran into.
  9. Once Canvas indicates the “Common Cartridge” job is “Completed” you can will be presented with an option to select content. Depending on what was in you Sakai courses, you may see option for Modules, Assignments, Discussions, Files (Resources), Quizzes, and Pages. Choosing Modules and Pages is not recommended and will bring in Lesson page content in a disorganized fashion. The other option will bring in content to those corresponding areas of Canvas where you can make final adjustments and changes.
  10. Be sure to review the list of potential problems and things to check, below. 
  11. Finally be sure to edit assignment, discussions, and test/quiz settings and check/update all questions associated with test/quizzes.

Details

Article ID: 137936
Created
Wed 5/11/22 9:59 AM
Modified
Tue 5/24/22 11:45 AM