Adding Room Resource Calendar to Outlook

Outlook 2010, 2013, and 2016

• In your Outlook client, click the Calendar tab
• In the top menu ribbon, click the Folder tab, click on Open Calendar, and select the option to open From Room List...
• In the search field, enter the name of the room resource, then press Enter
• Select the name of the room resource you wish to add, then click on the Rooms -> button at the bottom of the window. Alternately, double click on the name of the room resource to add it to this field
• Click OK

The room resource should now appear under the Rooms section of the left menu in your Outlook calendar view. Toggling the check box to the left of the room name will add or remove the calendar from your main calendar view.

To remove a room resource from your calendar view, right click on the room resource name in the left menu and click Delete Calendar.

Outlook Web App (OWA)

• Select the Calendar Icon from the left menu pane to bring up the calendar view
• In the Left menu pane, right click on the Rooms section and click the option to Add calendar...
• In the Add Calendar window, click the radio button to Add a Calendar from your Organization, and click on the Name... button to open the Address Book
• In the new window, click All Rooms from the left menu, then search for the room resource you wish to add
• Double click on the Room Name, verify that it appears in the Select -> field at the bottom of the page, and click OK

The room resource should now appear under the Rooms section of the left menu in your Outlook calendar view. Toggling the check box to the left of the room name will add or remove the calendar from your main calendar view.

To remove a room resource from your calendar view, right click on the room resource name in the left menu and select Remove Shared Calendar.