Self Service Time Approval


This article explains how to approve time in Self Service. 



  • Click on the Time Approval tab: 

Note: below there are Filters (Pay Cycles and Status) and Search capabilities to view the employee(s) along with Reset Filters and Clear Search.  You can also navigate using the Page arrows. 

  • You can click on the down carrot next to the employee’s name to see a summary of the pay period information, see below: 

Note: The first view gives you the summary of the pay period status and hours.  You can click on the down carrot next to the pay cycle (Bi Weekly) to view both weeks of the pay period. 

Both views above provide you with the option to Approve, Reject, Comment, or click on View to be taken to the time card for further analysis and editing.  If you edit the time card the employee will receive an email notification advising you have edited the time card. 

Below is a view of the time card you may see after clicking on View.   

Note below in the upper left corner you can see the Position ID and Title, and under those fields, your name as the supervisor and title, a summary of the hours entered and the status of the time card, i.e., unsubmitted.  

 On the right side is the Save button, you can use to Save button, but the time card will also automatically save and show you the time it was saved.  You can click on the View Leave Balances to see leave balances.   

You can use the arrows to navigate between the time card weeks, depending which week you are currently on, go forward or backward.  

The highlighted line designates a Holiday.   

If there is a work schedule the hours are shown across the top of the time card.   

You can enter time a number of ways: 3 pm or 3:00 pm; 3 PM or 3:00 PM or use the drop down options and choose the time (AM or PM); the tab key will bring you to the next field to enter time.